Space Reservations

All space reservations on campus except for regularly scheduled class meetings are made through the University Reservations Office in the Cone University Center, 704-687-2269, between 10:00 a.m. - 4:00 p.m. daily. Availability is dependent on academic, athletic, and extracurricular schedules. Generally space is reserved on a first come, first served basis within the timelines and priorities established in Policy Statement #21, “Scheduling University Facilities,” (www.legal.uncc.edu/policies/ps-21.html) as well as those established by each area of usage. This information is available through the Reservations Office. For most University functions there is no charge for the use of space; however, if participants must pay to attend the meeting or conference, there will be a charge for the use of the room. Refreshments and meals for luncheons, receptions, etc. are also ordered through Reservations. Appropriate charges for food will apply.

There are numerous conference rooms throughout the campus that may be reserved for meetings by faculty members. Although various department offices have the responsibility for keeping the schedules for these rooms, they should be reserved through the Reservations Office also. A complete list of conference rooms is available in the Reservations Office.

A Conference Manager at 704-687-2269 is available to assist in securing the necessary facilities and services for hosting on-campus conferences, workshops, or meetings. This could include but is not limited to housing (summer months only), meeting and recreational space, parking, visitor information, food service arrangements and technical support. For more information about conference services, please visit their web site at conferences.uncc.edu.