Confidentiality of Faculty and EPA Staff Personnel Records

State statutes establish legal requirements concerning the use of faculty and EPA staff personnel records. The faculty member has a right to review the contents of his or her personnel files including evaluation files except for pre-employment confidential letters of recommendation and information concerning a medical disability, mental or physical, that a prudent physician would not divulge to a patient. Except in special circumstances provided by law, the University is required to keep confidential all information concerning a faculty member except name, age, date of original employment, current position, title, current salary, date and amount of most recent salary increase or decrease, date of most recent change in position classification and office assigned. The chancellor, the provost and vice chancellor for academic affairs, the dean, the department chairperson or their agents for the purpose of conducting official business may inspect a faculty member's personnel file. The departmental and college review committees may review portions of the file related to evaluation. Confidential personnel records can be subpoenaed in a court of law. The official University policy, Policy Statement #59, “Personnel Records,” can be found at www.legal.uncc.edu/policies/ps-59.html.