Registration
Students are academically and financially responsible for
their course registration. Administrative adjustments (e.g., disenrollment from
a course) to student class registrations are made only by prior arrangement
between the department and the Registrar’s Office. An essential element to
such arrangements must be that the student is informed of the adjustment (and,
where possible, warned in advance that such an adjustment may be made).
The registration process, administered by the Registrar’s
Office (Second Floor Reese, 704-687-3658), consists of a sequence of
registration events that provide students access to classes according to
academic regulations and policies established by the University and specific
academic units. The schedule of registration events, as well as registration
policies and procedures, are outlined in the Schedule of Classes (ais04.uncc.edu/schedule/)
for the term.
Students seeking exceptions to academic regulations, as
described in the Catalog (www.uncc.edu/catalog/cata_choice.htm)
and the Schedule of Classes (ais04.uncc.edu/schedule/)
may file a special request with the dean of the college in which they are a
major. Special request forms are available from the Registrar or department
chair.
In addition to their significance to academic records, student course enrollments as recorded through the registration process are the basis for a variety of administrative processes (including student billing, the distribution of financial aid and scholarships, and the documentation of enrollments upon which campus funding is based).
In order to add or drop a course after the registration
period, a student must fill out a Schedule Revision Form, available in the
Registrar's Office (Second Floor Reese, 704-687-3658). The completed form must
be returned to the Registrar's Office. No student will be permitted to add a
course, change sections of a course, change the grading option of a
course or change the audit/credit designation of a course after the
last day of late registration as announced in the calendar for each semester and
summer term.
weeks prior to the last
day of the class in question (or 50% of summer terms). When extenuating
circumstances occur this late in the term and it is determined that the student
will be unable to complete the course, the adviser will assist the student in
petitioning for an "Incomplete" or in making other arrangements for
completing the course.
Any student voluntarily
leaving the University before the close of the term must withdraw officially to
avoid academic penalties. A student initiates the withdrawal procedure and files
the completed withdrawal form at the Registrar’s Office (Second Floor Reese,
704-687-3658). Non-degree students and evening
students may complete the process in the Registrar’s Office or Office of Adult
Students and Evening Services (OASES). Graduate students must file a special
request to be reviewed by the dean of the graduate school. A student who is
unable to appear in person may notify the Registrar’s Office of withdrawal by
letter. A withdrawal is effective when the form or letter is received by the
Registrar’s Office. There is a period at the beginning of each semester when a
student may withdraw with no record. Except during that period, a student who
withdraws from the University will receive the grade “W” for all courses in
progress. In order to return to the University, the undergraduate student must
apply and be accepted for readmission.
A graduate student in good academic standing who must interrupt his/her program for good reasons may request a leave of absence from graduate study for a definite period of time, normally not to exceed one year. The student should initiate the request with the chair of his/her advisory committee and have it endorsed by the graduate program coordinator or director before submitting it to the Graduate School. The request should be received by the Graduate School at least one month prior to the first day of the term involved. The time that the student spends on an approved leave of absence will be included in the time allowed to complete the degree, i.e., six years for the master's and eight for the doctoral.
Any student who leaves the University before the close of a
term without withdrawing officially will receive a failing or unsatisfactory
grade (“F” for undergraduate credit and “U” for graduate credit) in each
course for which he or she is registered. Enrollment will be terminated for any
graduate student who receives a “U” and he or she will be required to
reapply for admission.
The Charlotte Area
Educational Consortium offers interinstitutional registration during the fall
and spring semesters for students at the following institutions: Barber-Scotia
College, Belmont Abbey College, Central Piedmont Community College, Davidson
College, Gaston College, Johnson C. Smith University, Pfeiffer College, Queens
College, UNC Charlotte, Wingate University, Winthrop University, and York
Technical College. Under this program, a full-time student may take
courses not offered or not available at UNC Charlotte at one of the other
participating institutions. Such courses will appear on his or her transcript
and be computed in his or her grade point average at UNC Charlotte. The
registration process begins when the student obtains a Consortium Registration
Form at the Registrar’s Office. The form must be signed by the student’s
advisor and the dean of the college in which the student is a major and
processed according to the instructions on the form.
An interinstitutional registration program is available for a limited number of undergraduate and graduate students with the University of North Carolina at Chapel Hill, Duke University, University of North Carolina at Greensboro, and North Carolina State University. The student obtains the form in the Registrar’s Office. The form requires the approval of the student’s academic adviser and college dean.