UNC Charlotte Graduate School

The ApplyYourself (i-Class) System <https://webcenter.applyyourself.com>

Commonly referred to as “AY”, ApplyYourself is a prospect, application, recommendation, and enrollment system. The Graduate School is excited to announce that the Admissions staff is processing ALL applications beginning with the 2008 summer term in ApplyYourself, and training is now available for Graduate Coordinators and Directors (GCDs), administrative staff, and committee members to become familiar with this new system. What does this mean for you? That the review of graduate applications is now totally electronic; paper applications are no longer being referred via Campus Mail, so it is necessary that all faculty and staff attend training (that began last November) as soon as possible.

The ApplyYourself system consists of various components related to graduate education: Prospect Management, Application Management, Online Recommendation Management, and Enrollment Management. Although the Graduate School currently has all of these components in production, the training currently being offered is strictly tailored to the Application Management module. Training will be offered in the near future for the other components of AY so that Graduate Coordinators and Directors (GCDs) can learn how to more fully utilize the robust features of the system.

Once you have attended AY training, you will access the entire graduate application online, including any paper documents that applicants submit via surface mail that are scanned by the Admissions staff and appended to the electronic AY file. Recommendations to admit or deny applicants admission to the program can be made electronically by GCDs, while “view only” access is available to administrative staff and members of Admissions Committees.

ApplyYourself Training

The Graduate School will provide ApplyYourself training to Graduate Coordinators and Directors, administrative staff, and admissions committee members. To schedule training, email Ms. Donna Mack or call her at 7-4314 at least 24 hours before the training date.

The ApplyYourself website also contains training information, as well as help features, which you can access once you’ve attended the initial training provided by the Graduate School. The full schedule can be viewed inside the i-Class WebCenter in the "Training Information" menu after you have logged into your account.

Training Schedule

Session Dates and Times	Location	Type of Training
Thursday, April 17th, 1 p.m. - 3 p.m.	Atkins 121	Introduction to the system and admissions application review
Thursday, April 17th, 3 p.m. - 3:45 p.m.	Atkins 121	Open session for questions and answers (must have already attended the Introductory training)

Training Documentation

Documentation	Use
Introduction to the Application System	This documentation provides detailed instructions about navigating in AY and how to review a file and make a recommendation to admit or deny.
Exporting Data in the Application System	The documentation details the steps necessary to search applicant records and export select data into an Excel spreadsheet.

ApplyYourself System Overview

Prospect Management

The Prospect Management system provides a Prospective Applicant form. Data collected from this form or from other prospective applicant sources are managed in the ApplyYourself WebCenter, the back-end system for managing prospective applicant data and initiating communication activities. The system’s communication tools allow for immediate and targeted communications to prospective applicants. Querying and analysis tools allow for history viewing and activity tracking to assess the effectiveness of recruiting efforts.

Application Management

The Application Management system provides BYU application forms. Applicant communication and tracking are facilitated through dynamic email templates and querying tools. The system also contains statistical reporting and analysis tools. Business rules are created by Graduate Studies in order to streamline the unique workflow process and to automate manual tasks. For example, a business rule can be set up to send an automatic email to an applicant when an application is submitted. The user-friendly multi-part applications, PDF printing, document upload, manual application entry, and online fee payment provide additional functionality. Application data are uploaded to the AIM system daily.

Online Recommendation Management

The Online Recommendation Management system provides recommenders a step-by-step, secure method for submitting recommendations online. It also allows applicants to monitor recommendation status online. The system allows personalized messages to be sent to recommendation providers and provides authenticity verification. Recommendations are linked to the applicant’s submitted application.

Enrollment Management

The Enrollment Management system provides admitted students a way to indicate their intent to enroll online. Graduate Coordinators and Directors can monitor enrollment confirmations online.

Questions? Technical Help Needed?

For technical problems with the ApplyYourself system, consult the ApplyYourself online help and/or contact ApplyYourself Technical Support. For other issues and problems, contact the Graduate School. If you have any questions about the scheduled training or the ApplyYourself system in general, please do not hesitate to contact one of the following Graduate School directly: